Today I reached a milestone I haven’t seen in years: an empty inbox. Well actually, not quite, but close enough. There are now exactly 423 messages in my inbox and each one of them has one of four labels:
- Action
- Something needs to be done about this message
- News
- A tidbit I’ll eventually post one of my web sites
- Waiting
- Something I’ll need in the near future, but not until I get a response from someone else
- Read and Review
- Something interesting to look over when I have a minute, but not urgent. Mostly weekly updates from sites like IBM developerWorks and JavaWorld.
Along with Thunderbird’s built-in “Unread” label and sorting by date, these allow me to quickly and easily see what I need to deal with at any given time. Only the relatively small number of “Action” messages actually require me to do something. News, Waiting, and Read and Review can all be managed as time or interest permits. This also means I shouldn’t lose track of messages I need to reply to or act on for months, as I sometimes have in the past.
Several thousand other messages have been archived into various folders. This is all part of my ongoing efforts to implement David Allen’s Getting Things Done program.
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